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*Proposed Bylaws will be voted on at the November NYAA Monthly Meeting"

 

NORTHWESTERN YOUTH ATHLETIC ASSOCIATION, INC.

BY-LAWS
Effective February 24, 2022

ARTICLE I -- NAME AND LOCATION
A. The name of this corporation shall be the NORTHWESTERN YOUTH ATHLETIC
ASSOCIATION, INC., hereafter referred to as "NYAA.
B. 2. The registered office of the NYAA shall be 6497 Northwest Road, New Tripoli PA
18066; mailing address P.O. Box 7, New Tripoli, PA 18066
C. The NYAA may also have offices at such other places as the Executive Board may from
time to time appoint or the activities of the NYAA may require.
ARTICLE II -- PURPOSE
The purpose of the NYAA shall be to sponsor, direct and coach youth athletic programs
(provided by the NYAA) which are not provided by the Northwestern Lehigh School District. It
will be the intent of this organization to encourage and actively promote good sportsmanship,
leadership, discipline and respect among the team members, parents, coaches and provide a drug-
, tobacco- and alcohol-free environment for our youth.
It is the goal of the NYAA to see that every child, in every league, should participate in every
game and play at least 25% of each sport season available.

ARTICLE III -- MEMBERSHIP
A. Eligibility-People living within the Northwestern Lehigh School District are eligible for
NYAA membership. Membership in the NYAA shall be granted to the following:
a. every individual residing at the address of a properly registered participant of an
NYAA sanctioned sporting program, and/or the legal guardian of a properly
registered participant of an NYAA sanctioned sporting program.
b. Membership commences upon the eligible Member(s) paying the applicable
membership dues and signing the NYAA Code of Conduct prior to the November
meeting. Membership automatically terminates and must be renewed on December
31 of each respective year.

B. Voting Rights- Members vote on the following NYAA matters:
a. Election of Officers and Program Directors.
i. For eligibility to vote in elections a member (including officers and
directors) must attend four (4) of the eleven (11) scheduled meetings held
between January 1 and November 30.
b. Adoption and amendments to the By-Laws.
c. Expenditures in excess of than $5,000.00 which are not listed in the yearly budget.

d. Each Member is entitled to one vote in the above listed matters provided that the
individual Member meets the following requirements:
i. The Member is at least 18 years old;
ii. The Member is present at the meeting during the casting of votes on the
matter being voted upon;
iii. The Member is in good standing and has paid all applicable membership
dues and sport fees by the November meeting.

C. Membership Privileges-Members are expected to contribute time/effort toward the
effective operation of the programs for which they are registered. In addition, and while
maintaining a membership in good standing, they are entitled to participate in the
following:
a. Holding various office(s) or appointed position(s) of the NYAA
b. Coaching or refereeing (with NYAA approved background check
c. Representation of the NYAA at functions/activities
d. Attending Monthly or Special NYAA meetings
e. Attending games and practices
f. Voting rights subject to the conditions herein
g. Monetary Funds of the NYAA, through the Tiger’s Heart Program, offers monetary
support for those who can provide evidence of financial need. The Executive Board
will review and approve/reject all requests prior to the start of each season.
Eligibility will be evaluated for each season, and prior qualification does not
guarantee future qualification.
h. The NYAA reserves the right to revoke membership privileges, including Monetary
Support, when deemed necessary to maintain the furtherance of the NYAA purpose.
i. Any participant who, without prior approval of the Executive Board, has not paid
his or her membership dues and/or sport fees will not be able to participate in
NYAA sanctioned activities.

D. Associate Members- People residing outside the Northwestern Lehigh School District are
eligible to become Associate Member(s) of the NYAA, subject to the following conditions:
a. The Director of the subject activity must approve participation of the Associate
Member in the sport/team.
b. The Associate Member must pay all applicable membership dues and sports fees
c. The Associate Member must participate in all applicable fundraising activities
d. Associate Members have no NYAA voting rights
e. No regular NYAA Member(s) can be eliminated from a team to be replaced by an
Associate Member, with the exception of specific league territories granted to the
NYAA.

E. Responsibilities of Members Every Member and Associate Member of the NYAA has the
responsibility to:
a. Pay all dues and sports fees in a timely manner, ensure all program participants are
properly prepared for practices and games, and use suitable sportsmanship on and
off the fields/courts.

b. As a volunteer supported organization, Members and Associate Members are also
expected to contribute time/effort toward the effective operation of the programs,
and/or to provide monetary support to the NYAA.

F. Privacy Rights Every Member and Associate Member of the NYAA
a. All members must respect individual rights of privacy, including but not limited to
the Names, Postal Addresses, Phone Numbers, Email Addresses, Children's Names
and ages, and any other Personally Identifiable Information which are collected or
shared during participation in an NYAA supported program.
b. When provided during registration or participation, this personal information
remains the sole property of the NYAA. Usage of this personal information is
strictly prohibited unless approved by a Program Director and the Executive Board.

G. Termination or Suspension for Good Cause
a. All Members and Associate Members shall conduct themselves in a manner which
will promote and enhance the standing of the NYAA within the community, make it
viable and always serve the best interest of our youth. Any Member or Associate
Member that downgrades the NYAA, its teams, players, coaches, officers or
program directors will have given sufficient cause for the suspension of any/all
membership privileges and/or expulsion from the NYAA by a majority vote of the
Executive Board.
b. Membership can be terminated or suspended temporarily or permanently as
follows:
i. Prior to a regularly scheduled NYAA meeting, and under exceptional
circumstances, membership can be indefinitely suspended with the approval
of no less than two (2) Executive Board members. A hearing on the Member
or Associate Member's suspension will be held in accordance with the
provisions below at a special meeting convenient for the Executive Board in
its sole discretion. In any event the hearing shall be held within 6 months of
the suspension.
ii. Membership may be terminated by voluntary resignation of the Member.
iii. The Executive Board, by a majority vote shall have the authority to
discipline, suspend or terminate a Member or Associate Member
permanently or temporarily when the conduct of the Member or Associate
Member is considered by the Executive Board to be detrimental to the best
interest of the NYAA. Ground for termination/suspension includes, but is
not limited to, non-compliance with NYAA rules, guidelines and/or policies.
iv. The Member or Associate Member accused of conducting themselves in a
fashion detrimental to the NYAA shall be notified of the special Executive
Board meeting at which time the Member or Associate Member's conduct
will be considered. The Member or Associate Member shall be given the
opportunity to appear at the special meeting to answer the charges. The
special meeting shall only be open to the Executive Board and the accused
Member or Associate Member; the general membership shall not be
permitted to attend.

v. Discipline applied to a Member or the Associate Member may include the
loss of any or all membership privileges plus any other restrictions deemed
appropriate by the Executive Board in its sole discretion.
vi. The Execute Board may determine that the disciplining of a Member or an
Associate Member shall affect the status or rights of another Member or
Associate Member, whether youth or adult, depending on the circumstances
surrounding the need for discipline.
vii. All property owned by the NYAA shall be returned to the Secretary within
7 days of the effective date of a Member or Associate Member's termination
and/or suspension.

ARTICLE IV -- OFFICERS AND DIRECTORS
A. Executive Board- The Officers of the NYAA shall comprise the Executive Board and
shall consist of the President, First Vice President, Second Vice President, Treasurer and
Secretary, Assistant Treasurer, and Assistant Secretary. Any action of the Executive
Board requires four (4) votes except for the removal of an Officer or Program Director
which requires five (5) votes
B. The functions of the Executive Board are:
a. To take any and all action on behalf of the NYAA in furtherance of the NYAA's
ideals and purposes as set forth in these By-Laws which are not prohibited by law
or otherwise and not expressly reserved for the Members. These actions shall
include but not be limited to the following:
i. To maintain financial records of the NYAA;
ii. To create and maintain a Code of Conduct and formal rules for the
NYAA;
iii. To adopt an operating budget and to vote on non-budget
expenditures which do not exceed $5,000 (any non-budget expense in
excess of $5,000 are to be submitted to a vote of the membership as set
forth herein);
iv. To purchase and maintain all insurance policies of the NYAA;
v. To establish committees and define their duties; and
vi. To schedule and announce monthly meetings and special
meetings.

C. Board of Directors- The Board of Directors shall consist of the Executive Board and the
following Program Directors: Baseball Director (Youth Program -- Tball, Grasshopper,
A, AA, AAA), Baseball Director (Connie Mack/Senior and Junior Legion Program),
Cheering Director, Football Director, Soccer Director, Basketball Director, Softball
Director, Volleyball Director, Field Hockey Director, Boys Lacrosse Director and Girls'
Lacrosse Director, Golf Director.
a. It will also include any other Program Directors that may be established by the
Executive Board.
b. It is strongly recommended that no one (1) person should hold more than one
Program Directorship or other position within the NYAA due to possible conflict

of interest, workload and effectiveness; however, should the situation arise, only
one (1) vote may be cast by that individual.

D. Elections- Officers and Directors shall be elected at the November general meeting of
the NYAA and will assume office in December, except for winter sports where the new
Program Director shall assist the existing Program Director for the duration of the winter
sport season and shall assume the director's position at its conclusion. Election of new
Officers will be held as the last item of business at the November meeting.
E. The terms of the Officers and Directors shall be for one (1) year except for the President,
1st Vice President, Secretary and Treasurer which will be for two (2) years. In the event
of early termination or vacancy of an Executive Board Member or Sport Director, the
appointed/elected Officer or Director will fulfill the original term of the position. Terms
of the President and Treasurer will run concurrently. Terms of the 1st Vice President and
Secretary will run concurrently.
F. Nominations
a. At the September meeting, the President shall appoint a Nominating Committee
consisting of an Executive Board member and two (2) Members who are not on
the Board of Directors.
b. The Nominating Committee shall propose the names of the nominees to fill the
vacancies due to the expiring terms in offices.
c. All Nominating Committee reports shall be given to the Members at the October
meeting.
d. Nomination of Officers and Program Directors will also be accepted from
Members at the November meeting.

G. Voting at Elections shall be by secret ballot at the regularly scheduled November
meeting, unless a nomination is unopposed.
H. Vacancies
a. For any vacancy of an Officer or Program Director that exists, the Executive
Board shall have the responsibility for the administration of duties of the vacant
office for the remainder of the in-progress season.
b. In the event of a vacancy, the Executive Board reserves the right to appoint an
interim Officer or Program Director until the position is filled by the next
scheduled election.
c. If no interim Program Director steps forward to volunteer by the end of the in-
progress season, the board reserves the right to vote to eliminate the program at a
subsequent monthly meeting.
d. The Executive Board may at any regular meeting declare vacant the office of an
Officer or Program Director and remove said Officer or Program Director if:
i. He or she has been declared incapacitated by an order of court
ii. Is convicted or indicted of a felony,
iii. Fails to accept such office either in writing or by attending a
NYAA meeting within sixty (60) days of election, or

iv. Fails to attend three successive regular monthly meetings of the
NYAA, without obtaining prior written approval of the Executive Board.
The office shall be filled pursuant to the terms of these By-Laws.
I. Removal of Officers and Directors Officers and Program Directors may be removed of
their office for cause shown by the Executive Board at any NYAA meeting by five (5)
votes of the Executive Board.
ARTICLE V -- MEETINGS OF THE MEMBERS
A. Meetings
a. Meetings of the NYAA will be held at a predetermined location on the last
Thursday of each month, or as otherwise designated by the Executive Board.

B. Special Meetings
a. Special meetings, including meetings of the Executive Board, will be called by
the President with a minimum of 24 hours' notice.
b. Business transacted at all Special Meetings shall be confined to the purpose
stated in the notice.

C. Agenda
a. All regularly scheduled meetings shall be conducted under the following rules of
order:
i. Signing in of all members
ii. Secretary's Report
iii. Treasurer's Report
iv. Vice President report
v. Media and Marketing Director Report
vi. Public Comment
vii. Directors' Reports
viii. Committee Report
ix. Old Business
x. New Busines
xi. Open Discussion
xii. Adjournment
ARTICLE VI -- DUTIES OF OFFICERS
a) President - Elected for a two-year term
a. Exercising control over the monthly meetings and coordinating the efforts of all
Officers.
b. Designating special committees and selecting committee chairpersons. This
includes selecting an auditing committee or auditor at the November general
meeting to review the Treasurer's books by January 15th or at any time one is
deemed necessary.

c. Authorizing the purchase of emergency items. The limit of these expenditures
shall be $500.00 total per program each year. These expenditures must be
explained and substantiated at the next monthly meeting.
d. Planning the overall growth and direction of the NYAA.
e. Signing checks together with the Treasurer.
f. Making or submitting public announcements
g. Obtain permission for the NYAA's use of fields and facilities.
h. Submit an Administrative budget.
b) First Vice President – Elected for a two-year term
a. In the absence of the President, fulfilling the duties of the President and
presiding at the NYAA meeting.
b. Assisting the President in his duties, when requested.
c. Serving as a representative of the Executive Board at standing committees, as
requested by the President
d. Co-sign checks when either the President or Treasurer is unavailable.
c) Second Vice President – Elected for a one-year term
a. In the absence of the President and First Vice President, fulfilling the duties of
the First Vice President and presiding at the NYAA meetings.
b. Assisting the President in his duties when requested
c. Serving as representative of the Executive Board at standing committees, as
requested by the President.
d. Monitor and update database for required Coach Clearances as submitted by the
Sport Directors

d) Treasurer - Elected for a two-year term
a. Receiving, depositing and disbursing money as directed by the guidelines set by
the NYAA at the first general meeting of the year.
b. Reporting on the financial status of the NYAA at each monthly meeting
c. Preparing the books for the annual audit or when requested by the President.
d. Maintain appropriate insurance coverage under direction of the President.
e. Assist in development and maintenance of online program registration process.
e) Secretary - Elected for a two-year term
a. Recording and submitting of the minutes at general monthly, By-Law, Executive,
Budget and other Committee meetings.
b. Mailing announcements to officers and members of the NYAA regarding
upcoming meetings or special events requiring their presence, if necessary.
c. Performing secretarial duties relating to typing and copying of the
correspondence and announcements, at the request of the President.
d. The secretary will provide printed sets of current By-Laws at the NYAA's first
general meeting of the year (January) for all members present and to all members
of the Board of Directors. Copies of the By-Laws will be available to all
members upon request.
e. The Secretary will send minutes of the regular meeting to all members of the
Board of Directors prior to the next month's meeting.

f. Responsible for posting minutes, announcements and updates on the NYAA
website.
g. Be responsible to review and approval of requests to utilize Tiger’s Heart funds
by NYAA members

f) Assistant Treasurer - Elected to a one-year term
a. In the absence of the Treasurer, fulfilling the duties of the Treasurer.
b. Assisting the Treasurer in his/her duties, when requested.
c. Serving as a representative of the Executive Board at standing committees as
required.

g) Assistant Secretary - Elected to a one-year term
a. In the absence of the Secretary, fulfilling the duties of the Secretary.
b. Assisting the Secretary in his/her duties, when requested.
c. Serving as a representative of the Executive Board at standing committees as
required.

ARTICLE VII -- DUTIES OF COMMITTEES AND PROGRAM DIRECTORS
A. Special Committees - Special committees may be appointed from time to time by the
Executive Board who shall prescribe their duties and may delegate administrative
functions to such committees.
B. Standing Committees:
a. Program Directors
i. Only one elected Program Director per sport, except as indicated in Article
IV.B. Program Directors are responsible for developing and maintaining
the individual programs for which they are responsible, compatible with
the NYAA's purpose.
1. A Program Director may assign responsibilities to Assistants or
Coordinators as needed to manage their program. Assigned
Assistants and/or Coordinators' names and responsibilities will be
submitted to the Executive Board prior to the open of the sport's
registration.
ii. Submit and seek approval of the Executive Board by the January
meeting for program budget. Program Director will also submit and seek
approval of the Executive Board by the open of the sport's registration:
evaluations for try-out teams, draft procedures, code of conduct,
player/parent expectations and parent meeting agenda.
iii. Structure the program continuity and efficiency. If additional funds
are needed over and above the allocated amount, Executive Board
approval is required. All items not approved will not be reimbursed.
iv. Submit copies of official rosters (if not available through online
registration system), a program overview with player head counts by age
and gender, and team schedules to the executive board before the first

official game. Ensure all players are rostered with the NYAA and follow
guidelines as set for the under Article II -- Purpose.
v. Secure and maintain a safe playing environment for all the players,
by coordinating efforts between coaches and volunteers, so that equipment
and supplies are available to maintain the program.
vi. Submit monthly reports by writing to the Secretary at least two
days prior to each monthly meeting.
vii. Attend monthly NYAA meetings and remain an active participant.
viii. Establish and Ensure Compliance with Uniform Guidelines.
ix. Form all Teams. Program Director should establish and make
public the procedures by which teams will be formed, players selected.
When Tryouts are required, evaluation of placement on teams should be
based on published guidelines/procedures.
1. No eligible Northwestern Lehigh player should be "cut" or
otherwise prohibited from play in lieu of another Associate
Member. "Playing up" decisions should be made by the Program
Director and should be carefully considered to insure fairness in
playtime for all.
x. Assign Coaches. Program Director has authority to decide on Head
Coaches and Asst Coaches for all teams.
i. Submit up to date clearances for any coach to the Vice President 2 for entry
into the organization database. Clearances should be submitted for any
Coaching staff prior to the start of the 1 st practice.
ii. Program Director and/or members of the Executive Board will not be
appointed to Head Coach and/or Assistant Coach tryout/travel teams,
unless it is a team outside their Directorship responsibilities. Program
Director and/or Executive Board Members will not evaluate for
placement on tryout/travel teams, in which their child is a participant.
iii. Baseball (Connie Mack/Senior and Junior Legion) will follow the
guidelines of their respective Leagues and/or Club organizations as
outlined in their Executive Board approved Standard Operating
Procedures. The Director of Baseball (Connie Mack/Senior and Junior
Legion) will maintain a permanent officer position of the Governing
Board of their League and or Club organizations.
b. Media and Marketing Director- Yearly nomination/election
i. The purpose of the director will be to further participation and awareness
of the organization
ii. Shall be responsible for managing Social media accounts
iii. Will report during monthly meetings

C. Tryouts

a. The NYAA promotes participation in a variety of the sports they offer, and they
understand that seasons sometimes overlap. In as such, if an upcoming sport's tryout
date(s) conflict with an in-season sports practice, players who want to try out for the
upcoming sport can miss up to 2 practice dates for the current sport without any
disciplinary action being imposed by coaches.
b. Players are required to notify the coach or coaches of current sport, so they are aware that
they are missing practice for a tryout. If a player requests to miss a practice because of a
tryout and fails to attend the tryout, then the player is subject to that sport’s internal
measures for a missed practice.
c. If a coach does not allow for a player or players to miss up to 2 practices for tryouts or if
a punishment is imposed because of these tryouts - then the NYAA board may place
disciplinary measures on the coach and or the team as they see fit.
ARTICLE VIII -- DISBANDMENT
Should the NYAA disband, all monies and property owned by it shall be disbursed to the
Northwestern Lehigh School District and/or Northwestern Recreation Commission.
ARTICLE IX -- BY-LAWS
A. The By-Laws shall be adopted or amended by a majority vote of Members present and
eligible to vote at the meeting where the By-Laws or amendment thereto are put to
membership vote.
B. Any Officer, Program Director, or Member shall be permitted to propose at a regular
NYAA meeting new By-Laws or an amendment to the existing By-Laws to the Executive
Board.
C. The Executive Board shall consider and vote on whether the proposed new By-Laws or
the amendment to the existing By-Laws should be submitted to a vote of the membership.
If the Executive Board votes to submit the new By-Laws or amendment to the existing
By-Laws to a vote of the membership the vote shall occur at the next regularly scheduled
meeting after the proposal has been approved by the Executive Board.
D. Notice shall be sent to all Members and proposed changes posted to the NYAA website
informing them of the upcoming vote regarding the By-Laws one week in advance of the
regular meeting.
E. All Members shall be given an opportunity to comment on the proposed changes to the
By-Laws at the regular meeting.
ARTICLE X -- SPONSORSHIP
From time-to-time, and in an effort to decrease expenses incurred to effectively manage NYAA
programs and membership, sponsorships will be accepted with the following guidelines:

a. Program Directors are responsible for establishing clear guidelines for individual
sponsors, including applicable fees and timelines, and follow applicable league
guidelines,
b. Program Directors must utilize sponsorship funds or resources equitably across
teams,
c. All Sponsors must be approved by the Executive Board.

ARTICLE XI – LIABILITY OF DIRECTORS AND INDEMNIFICATION OF DIRECTORS,
OFFICERS, AND EMPLOYEES
A. Any director or officer of the association shall not be personally liable for monetary
damages as such for any action taken, or any failure to act, unless:
a. The Director has breached or failed to perform the duties of his office under 42
Pa. C.S.A. 8363 (relating to standard of care and justifiable reliance); and
b. The breach or failure to perform constitutes self-dealing, willful misconduct or
recklessness.

B. The association may indemnify each person who is or was a trustee, director, officer or
employee of the association, or of any other association which he served as such at the
request of the association, against any and all liability and reasonable expenses that may
be incurred by him in connection with or resulting from any claim, action, suit or
proceeding (whether brought by or in the right of the association or such other association
or otherwise), civil or criminal, or in connection with an appeal relating thereto, in which
he may become involved, as a party or otherwise, by reason of his being or having been a
trustee, director, officer or employee of the association or of such other association, or by
reason of any past or future action taken or not taken in his capacity as such trustee,
director, officer or employee, whether or not he continues to be such at the time such
liability or expense is incurred, unless it is determined by a court that the act or failure to
act, giving rise to the claim for indemnification, constitutes willful misconduct or
recklessness. As used in this Article, the terms "liability" and "expense" shall include, but
shall not be limited to, counsel fees and disbursements and amounts of judgments, fines,
or penalties against, and amounts paid in settlement by, a trustee, director, officer or
employee, other than amounts paid to the association itself or to such other association
served at the association's request.
C. The termination of any claim, action, suit or proceeding, civil or criminal, by judgment,
settlement (whether with or without court approval), or conviction or upon a plea of
guilty or of nolo contendere, or its equivalent, shall not create a presumption that a
trustee, director, officer or employee acted willfully or recklessly, except where there
shall have been a judgment rendered specifically finding that the action of conduct of
such trustee, director, officer or employee constituted willful misconduct or recklessness.
Furthermore, any trustee, director, officer or employee referred to in this Article who has
been wholly successful, on the merits or otherwise, with respect to a claim, action, suit or
proceeding of the character described herein shall be entitled to indemnification as of
right. The rights of indemnification provided in this Article shall be in addition to any
rights to which any person concerned may otherwise be entitled by insurance, contract or

as a matter of law, and shall inure to the benefit of the heirs, executors and administrators
of any such person.
D. The association may advance funds on behalf of any trustee, director, officer or employee
for defense referred to in this Article, providing, however, that any such advance shall
only be made upon the condition that said funds so advanced will be repaid to the
association in the event it is later determined that such trustee, director, officer or
employee is not entitled to indemnification under this Article.